of planners consider SPACE & LAYOUT as the true DECIDING FACTORS in event venue selection.
- CVENT

Social

Distancing

has changed our event requirements

We need to adjust our venue sourcing strategy to find a venue that meets our spacing needs, and can over-deliver on attendee safety.

SAFETY HAS BECOME THE NEWEST AND THE MOST IMPORTANT REQUIREMENT!

of planners said HEALTH & SAFETY PRECAUTIONS will most influence their selection of a venue
- THE EVENT PROFESSIONAL PULSE SURVEY(2020)
The challenge here is finding event spaces with enough room to accommodate layouts that ensure safety.

With social distancing restrictions put in place, a venue that used to fit 500 people may not anymore.

Thankfully, with specialized technology, you can find the right venue and collect critical information from hotels to ensure the venue fits the new normal and meets attendees’ needs and concerns

STEP - 1

Use venue sourcing technology to make sure you’re finding a venue that aligns with your event requirements

Here’s how:

  • Use meeting space calculators to understand how much space you need to accommodate your in-person attendees with distancing in mind.
  • Browse health and safety information from venues, hotels and destinations to shortlist where to hold your event.

STEP - 2

Make the most of your RFP

Here’s how:

  • Ask questions that mean the most to your organization and event upfront during the RFP process.
  • Collect proposals, compare bids and award your business based on what hotel or venue aligns best with your goals.

 

STEP - 3

Provide a safe environment for attendees

Here’s how:

  • Use venue diagramming software to lay out your event space in safe way.
  • Showcase your space in photorealistic 3D so event stakeholders and potential attendees can get a virtual walkthrough of your event.
  • Provide contactless check-in with onsite registration software for stress-free attendee arrivals.

Wondering how to evolve your venue sourcing strategy in a post-pandemic world?

Wondering how to evolve your venue sourcing strategy in a post-pandemic world?